Privacy Policy

This Privacy Policy describes how we handle your personal information on the VMT, Inc. system and website. This Statement discloses the Privacy Policy (this “Policy”) for this Site and describes how we collect, protect and use information we receive from visitors to our Site.  VMT has created this Policy in order to inform and demonstrate to you our firm commitment to privacy.  This Policy applies only to information collected through this Site and not to information collected offline or through any other websites (even if affiliated with VMT). We follow principles that are supported by the U.S. Federal Trade Commission’s Fair Information Practices Principles, currently available at This Privacy Policy is part of and incorporated into VMT’s Terms of Use. Collection of clinical data and protected health information (PHI) is governed under the terms in the VMT Terms of Use agreement. If you have any queries or complaints about this privacy policy, you can contact us via the Contact Us section on this website.

By accepting the Privacy Policy in registration, you expressly consent to our collection, storage, use and disclosure of your personal information as described in this Privacy Policy.


This Privacy Policy applies to information (including, personal information) collected through the Site. For the purpose of this Privacy Policy, “personal information” means information that identifies you personally, either alone or in combination with other information available to us.

This Privacy Policy is effective on August 12, 2014

Collection and Storage of Information

You can browse our site without telling us who you are or revealing any personal information about yourself. Once you register and give us your personal information, you are not anonymous to us. If you choose to provide us with personal information, you consent to the transfer and storage of that information on our servers.

We may collect and store both anonymous and personally identifiable information about you from our website.  Most of the information we collect is retained by us in our database. This information may include:

  • email address, phone number, fax number, mailing address, location address, billing address;
  • information from your interaction with our site (such as computer and connection information, page views, keywords searched, IP address, landing pages, and other statistics on site usage); and
  • information from third parties

If you are visiting the Site from a country other than the country in which our Web servers are located, the various communications will necessarily result in the transfer of information across international boundaries. By visiting the Site and communicating electronically with us, you consent to the processing, storage and transfer of your data as set out in this Privacy Policy.

Pixel Tags / Web Beacons

When you use our Site, we may employ pixel tags (also known as clear gifs or web beacons), which are used to track the online usage patterns of our users anonymously. No personally identifiable information from your account is collected using these pixel tags. In addition, we may also use pixel tags in HTML-based emails sent to our users to track which emails are opened by recipients. The information is used to enable more accurate reporting, improve the effectiveness of our marketing, and make VMT better for our users.

Geographic Information

We may also collect geographic or geolocation information from your computer or mobile device, subject to any applicable privacy settings.

Third Party Services

VMT may use Google Analytics or other third party products or services to help understand use of our Site. Such services collect the information sent by your browser as part of a web page request, including cookies and your IP address. Google Analytics (or such other third party service provider) also receives this information and their use of it is governed by their privacy policy.

Use of Information

Our primary purpose in collecting personal information is to provide you with a safe, customized and efficient experience. You agree that we may use your personal information solely to:

  • Provide the services and customer support you request;
  • Troubleshoot problems;
  • Prevent potentially prohibited or illegal activities;
  • Customize, measure and improve our services and content;
  • Tell you about our services, targeted marketing, service updates, and promotional offers based on your communication preferences; and
  • Compare information for accuracy, and verify it with third parties.

Disclosure of Information

We may disclose personal information as necessary to respond to legitimate legal requirements, protect anyone’s rights, property, or safety and enforce our policies. Such information will be disclosed in accordance with applicable laws and regulations.  Except where prohibited by applicable law, prior to such disclosure we will provide you with reasonable notice sufficient for you to contest the necessity of such disclosure, as applicable.

We may also share your personal information with:

  • Service providers under contract who help with our business operations so long as such service providers have a confidentiality obligation with respect to such information;
  • Other business entities, should we plan to merge with or be acquired by that business entity, so long as such other business entity has a confidentiality obligation with respect to such information;
  • Law enforcement or other governmental officials, in response to a verified request relating to a criminal investigation or alleged illegal activity. In such events, we will disclose only information relevant to the investigation, such as name, city, state, zip code, telephone number, username history, IP address, email address, fraud complaints, and transaction history, and, except where prohibited by applicable law, will provide you with reasonable notice sufficient for you to contest the necessity of such disclosure.
  • Other third parties to whom you explicitly ask us to send your information (or about whom you are otherwise explicitly notified and consent to when using a specific service).


We may use “cookies” on certain of our pages to help analyze user statistics and to enable proper functioning of our site.  We may offer certain features that are available only through the use of cookies, and, while you are always free to decline such cookies, doing so may interfere with or prevent the use of such features.


We respect your right to make choices about the ways we collect, use and disclose your personal information. You may change your email preferences relating to promotional communications emails from us by following the instructions at the bottom of those emails. Opt-out requests will not apply to transactional service communications including, but not limited to, messages about your registration.

Our Commitment to Children’s Privacy

The Children’s Online Privacy and Protection Act of 1998 (“COPPA”) defines a “Child” as anyone under the age of 13. For that reason, we do not collect or maintain information obtained through our Site from those we actually know are under 13, and no part of our Site is structured to attract anyone under 13.

Special Notice to California Residents

Under the California Civil Code, residents of the State of California that have provided any Personally Identifiable Information to VMT have the right to request a list of all third parties to which VMT has disclosed Personally Identifiable Information during the preceding year for direct marketing purposes. Alternatively, the law provides that if VMT has a privacy policy that gives either an opt-out or opt-in choice for use of Personally Identifiable Information by third parties (such as advertisers or affiliated companies) for marketing purposes, VMT may instead provide you with information on how to exercise your disclosure choice options.  VMT qualifies for the alternative option; it has established this Policy that provides you with details on how you may either opt-out or opt-in to the use of your Personally Identifiable Information by third parties for direct marketing purposes.

If you are a California resident and request information about how to exercise your third party disclosure choices, please send a request to the address listed on our Contact Us page with a preference on how our response to your request should be sent.

External Links

This Site may provide links to various websites that we do not control. When you click on one of these links, you will be transferred out of our Site and connected to the website of the organization or company that you selected. We are not responsible for the nature, quality or accuracy of the content or opinions expressed on such websites, and such websites are not investigated, monitored or checked for quality, accuracy or completeness by us. Inclusion of any linked website on this Site does not imply or express an approval or endorsement of the linked website by us, or of any of the content, opinions, products or services provided on these websites. Even if an affiliation exists between our Site and a third-party website, we exercise no control over linked sites. Each of these linked sites maintains its own privacy and data collection policies and procedures.  While VMT expects its partners and affiliates to respect the privacy of our users, VMT cannot be responsible for the actions of third parties.  If you visit a website that is linked to from our Site, we encourage you to consult that website’s privacy policy before providing any personal information.


This Site incorporates safeguards to protect the security, integrity and privacy of the personal information we have collected.  We have put in place reasonable precautions to protect information from misuse, loss and alteration, including Secure Socket Layer (SSL) technology.  Security of information communicated by or to us over the Internet is of the highest concern to us; however, no data transmission over the Internet can be guaranteed to be 100% secure.  Please note that your email, like most, if not all, non-encrypted Internet communications, may be accessed and viewed by other Internet users without your knowledge and permission while in transit to us.  For that reason, to protect your privacy, please do not use email to communicate information to us that you consider confidential. While we strive to protect your personal information, VMT cannot ensure or warrant the security of any information you transmit to us or through this Site. Once we receive your transmission, we will use reasonable efforts to ensure its security on our internal systems.  Depending on the nature of the inquiry, your communication may be discarded or archived.  

Changes to the Privacy Policy

From time to time, we may change this privacy policy and our privacy practices because of changes in regulatory or legal requirements, in our business practices, or in our attempts to better meet your needs. When we do, we will post a revised privacy policy on the site. Any changes will be effective immediately upon posting. You are responsible for checking the privacy policy for these changes.